Withdrawals and Leaves of Absence

We understand that some students choose to leave Sewanee. Sometimes they leave because of a medical condition, and the departure is not so much by choice but by necessity, and they plan to return as soon as they are healthy. Others may choose to leave for their own reasons, either during or after a semester. Still others just want a semester away for personal growth; they take a one-semester leave of absence with every intention of returning to Sewanee. These are all considered “voluntary” departures from Sewanee, as opposed to an involuntary suspension for disciplinary or academic reasons. There’s an appropriate process for each reason for leaving.

But before withdrawing from the College of Arts & Sciences during a term, or choosing not to return after the conclusion of the term, or requesting a leave of absence, please review the information on "Leaves of Absence, Withdrawals, and Reinstatement" found in the College Catalog.

Please use this table to help you take the right steps for your situation:

Situation / reason for leaving

Status and Form

Person to meet with, information to provide.

Official date of withdrawal?

Important notes!

I have a medical condition and I have to leave Sewanee right away, during the current semester, in order to pursue treatment.

This is a “medical withdrawal”; complete this form.

After completing the form, arrange to meet with one of the Deans of Students.

You will need to meet with one of the Deans of Students and provide medical documentation.

Important: Download this required paperwork: Documentation for Medical Withdrawal. You and your health care provider will want to complete it ASAP. (If you are a current patient with the Wellness Center, they may be able to provide documentation.)

Your official withdrawal date will be when you meet with the Dean for final review and approval.

NOTE: The last day to withdraw for medical reasons is the last day of classes (not the last day of exams) for the semester. (See the College calendar on the web page of the Office of the Registrar.)

Students must initiate voluntary withdrawals from the College. No one else--not a parent nor an administrator--can act on behalf of a student seeking to withdraw.

Please be aware that no credit is received when students take a medical withdrawal.

For my own non-medical reasons, I simply need to leave Sewanee right away, during the current semester.

This is a “personal withdrawal”; complete this form.

After completing the form, arrange to meet with one of the Deans of Students.

You will need to meet with one of the Deans of Students.

Your official withdrawal date will be when you meet with the Dean for final review and approval.

NOTE: The last day to withdraw for personal reasons during a semester and receive grades of W is the last day to withdraw from classes without a penalty; after that date, grades are “WF.” (See the College calendar on the web page of the Office of the Registrar.)

Students must initiate personal withdrawals from the College. No one else--not a parent nor an administrator--can act on behalf of a student seeking to withdraw.

After this semester is over (or, prior to the start of the coming semester), I do not intend to return to Sewanee.

This is “not returning”; complete this form.

After completing the form, arrange to speak with one of the Deans of Students.

If you are on campus, you will need to meet with one of the Deans of Students. If we are on break, then a phone conversation should suffice.

Your official withdrawal date will be the end of the last semester (or summer term) that you were enrolled.

“Not returning” is an option only for students in good academic and social standing at the end of a semester. Students must initiate the “not returning” process.

After this semester is over, I would like to take a semester away from Sewanee for personal reasons—but I plan to return.

This is a “Leave of Absence”; complete this form .

NOTE: Completing the form simply starts the process.

If you are on campus, you will need to meet with one of the Deans of Students. If we are on break, then a phone conversation should suffice.

You are “on leave” and such will be noted as of the end of the semester. You will be changed to “not returning” if you don’t take steps to return.

A “leave of absence” is an option only for students in good academic and social standing at the end of a semester. Students must initiate the “leave of absence” process.

 

Important: Refunds are made only for medical withdrawals. The amount refunded is based on the official date of withdrawal, and other factors may apply. Students with questions concerning the refund policy can contact the Student Accounts Office at 931.598.1347 and review the information at http://www.sewanee.edu/offices/treasurer/student-accounts/. Those interested in tuition insurance should see www.collegerefund.com.  

In certain exceptional cases, the Dean of Students may deem it necessary to enact an involuntary medical withdrawal

If you have questions about any of the above processes, please contact the Dean of Students (931.598.1229).